Folks, I'm posting this on behalf of Ray and Sheryl Cheely. Please ask any questions you might have here and those of us who are members of this new organization will attempt to answer your questions quickly and promptly. Several of the guys who frequently contribute to this section of the S&W Forum have already joined.

For those of us who collect pre 1950 Smith and Wessons this new foundation is going to have significant benefits in terms of tracking and researching our individual guns. I urge those interested to join up as quickly as possible and support the work already underway.


The Smith & Wesson Historical Foundation


So, what is the Smith & Wesson Historical Foundation (SWHF) and why to do we
need it? The SWHF is a charity established to ensure the long-term availability
of Smith and Wesson’s paper records. At present the bulk of these records,
roughly 700,000 documents, are stored at the Connecticut Valley Historical
Museum. They are kept in many hundreds of boxes and are not accessible to
collectors. The SWHF intends to digitize these paper records in such a way that
they can be searched and reproduced through the use of a computer database. As
the project progresses a process will be established to enable collectors to
request information relating to specific guns, probably in the form of letters.

What progress has been made so far? The SWHF was formally introduced at the 2008
annual SWCA meeting in Sturbridge. An initial batch of 2,000 documents has
already been scanned and a demonstration computer software package is
operational. Several dozen collectors have already joined and substantial
donations have been made.

Why would we want to be members of the SWHF? We are establishing a system that
will enable our current “factory letter” process to continue after the current
arrangement is no longer available. Factory letters are an essential part of
our collecting and SWHF will insure that they will always be available. In
addition, the digital reproduction of the factory records means that we will be
able to get copies of any historical document related to our guns. Imagine
being able to have copies of the original invoice, order form, owner
correspondence… Who knows what else might be in the records?

What approach is the SWHF taking? Obviously, digitizing 700,000+ documents is a
massive undertaking. Since the records are filed by date, we have decided to
break the records down into logical groups of years. The first such group has
already been selected, the factory correspondence records from 1935-1941. The
2,000 record test database is a part of this information. Before this project
has been completed we will have prioritized a list of subsequent groups and be
ready to start work on them.

How much will all this cost and how long will it take? These 2 questions are
closely related. The company handling the work is a commercial organization and
must be paid. We estimate that the total cost of digitally preserving the
records will be in the region of $1.5 million. There is a finite speed at which
the company can work. But, if the money were available today, we estimate
roughly 2 years work would be required to completion. The amount of money
available will ultimately dictate the time to completion. Because this is a
massive and expensive undertaking, the SWHF needs your support. Ask yourselves,
if we don’t do it, WHO WILL? And remember, all donations/memberships are tax
deductible!

Does anyone make any money out of this? Other than the company providing the
digital scanning and software, NO! No member of the SWHF board or anyone
assisiting it is receiving any payment.

Who are the people behind the SWHF? The Board of Trustees of SWHF is made up of
some of the most influential historians and collectors of Smith & Wessons that
could be assembled. A full list is provided at the bottom of this post. All
board members are dedicated to making this project happen.

Ray Cheely
Chairman of the Board of Trustees
Smith & Wesson Historical Foundation

If you would like more details please post your question on this thread or email
me at skc102@...



Smith & Wesson Factory Records Project

The original factory records of Smith & Wesson are comprised of approximately
700,000 documents that are preserved at the Connecticut Valley Historical Museum
(CVHM). These documents include correspondence, production records, invoices
and many other interesting items. Smith & Wesson Collectors Association (SWCA)
has provided significant funding over the last several years for the
preservation of these records. Currently, access to the records is limited to
hand-searching through boxes by date. Whenever a factory letter is requested
CVHM staff research invoices in these records. It is a time consuming process
and involves fragile documents.

The Smith & Wesson Historical Foundation has begun the process of digitally
reproducing and indexing these records. This will provide a database that will
have information accessible through various index keys such as serial number,
names, dates, etc.

A company specializing in digital reproduction has completed a sample box of
2,000 records. Some records are a single page and others have several attached
documents. The information found in this one box is extremely interesting. A
random search resulted in information regarding guns given to a friend of Doug
Wesson, Father Hubbard, also referred to as “the Glacier Priest”. The
information included the invoice (at no charge to Father Hubbard), order forms,
and various correspondence detailing shipment to Nome, Alaska. Also included
was the accounting entry where Smith & Wesson charged off the cost of the guns
to advertising expense, $11.74 each for four first model K-22s and $17.00 each
for six Registered Magnums. To our knowledge, this is the first reference we’ve
seen to the cost price of these 2 historical guns, and it came from a random
search on only a tiny piece of the information that will eventually be available
to us.

As this project moves forward, any information included in the years that have
been digitized will be available by a letter request. For example, if a request
was made for information regarding the index key “serial number 45768”, all
digitized material related to that serial number in the records would be
available—digital copies of the correspondence, order forms, invoices or
whatever was available for that index key.

The system for requesting a Foundation Letter is currently being developed. All
of this information is tentative. When the letters become available, details
will be announced.

Funding for this project will be provided by tax deductible donations and
memberships to the Smith & Wesson Historical Foundation as well as fees from
future letter requests. The following text of the brochure outlines the
different levels of memberships available. We are always willing to work with
you on contributing to the Foundation over time.

Below is the text from the SWHF brochure, copies of which can be obtained by dropping us an email to the address above:

Smith & Wesson Historical Foundation


A tax-exempt public charity under Section 501(c)(3)

SMITH & WESSON has a long and storied history as one of the premiere firearms
manufacturers in the world. IN 1852, Horace Smith and D.B. Wesson started the
company whose name still today stands for high quality and leading design
technology. Along the way, the rich history of the company has provided a
source of fascinating archival information and firearms treasured by collectors
around the world.

OUR MISSION is to provide funding and guidance for research, preservation and
display of historical materials of Smith & Wesson. The Foundation will work
closely with Connecticut Valley Historical Museum, Smith & Wesson Collectors
Association and Smith & Wesson to attain our goals.

Significant Activities of the Foundation Include:

· Funding the digital reproduction and indexing of the Smith & Wesson
factory records at Connecticut Valley Historical Museum.

· Working with Connecticut Valley Historical Museum and Smith & Wesson
to insure a continuous flow of “factory letters” and other access to research
information.

· Purchasing historically significant Smith & Wesson materials for
preservation at Connecticut Valley Historical Museum.

· Funding of specific research, publication, preservation or display
projects.

FUNDING of our activities will be provided by memberships and other donations.
All memberships and donations are fully tax-deductible as we are a public
charity under Section 501(c)(3).

Membership Categories:

· Member. $100. Available at any time.
· Founding Member. $1000. Available only within our first year of
operations (prior to June 30, 2009).
· Life Member. $1000. Available at any time after June 30, 2009
· Benefactor Member. $10,000. Available at any time.

Donations of any size, bequests from estates, or other forms of financial
assistance are always welcome. In addition, arrangements can be made to make
membership payments over time.

Members will receive semi-annual updates on the progress being made. They, as
well as members of the S&WCA, will receive a discounted rate when letters become
available.

To become a member, send your check with your name, address and email address.
If you need additional information, please contact us at:

Smith & Wesson Historical Foundation
PO Box 24
Great Bend, KS 67530
skc102@...

History of the Foundation

The Smith & Wesson Historical Foundation was organized on April 18, 2007 by Ray
and Sheryl Cheely. As avid Smith & Wesson collectors for over 30 years, they
felt there was a great need to provide a funding method for the activities now
being pursued by the Foundation. Their hope is to insure that the rich history
of Smith & Wesson and its’ products will continue to captivate collectors and
historians for many generations to come.

Board of Trustees
Ray A. Cheely, Chairman
Certified Public Accountant

William R. Cross, Vice-Chairman
President, Smith & Wesson Collectors Assn.

Sheryl K. Cheely, Secretary
Former S&WCA Administrative Assistant

Roy G. Jinks
Author and Smith & Wesson Historian

Joseph Carvalho III
President, Springfield Museums Association

Tom Taylor
Vice-President of Marketing, Smith & Wesson

Jim Supica
Author and President of Old Town Station, LTD

Peter DeRose
Noted Smith & Wesson Collector

Everyone,
This is a SIGNIFICANT and worthwhile undertaking. I have already joined as a Founding Member, and I hope to do more as time progresses.
This is a wonderful way to secure the future of the factory letters, and to enhance the availability of incidental knowledge about a particular gun or person, or a Model in general.

I have seen the test database, and it is AWSOME! Imagine being able to pull up every document with a particular serial number or NAME on it.

I urge you all to join at whatever level suits your circumstances.

This message has been edited. Last edited by: handejector,

A very worthwhile organization. Any one that would like to see the history of Smith & Wesson preserved for future generations should join…

The Smith & Wesson Historical Foundation needs and deserves the support of all persons who collect or are interested in the history of Smith & Wesson and its products. The digitization and indexing of S&W's paper records will enable SWHF to search these records for documents that relate to a specific firearm. These documents can be provided to collectors on a fee basis (fee structure has not been determined) as additional provenance about the origin and configuration of their S&W.

Bill
SWHF Founding Member
Life Member, S&WCA

I could say a whole lot more but will keep this short..

This is a project with a potential end result that many of us dreamed about for years, and that I personally have itched to see underway since Ray first began to talk with me about it a year ago. My commitment to financially support this effort was made during our first discussion. I encourage all of you to consider joining with us in this very worthwhile endeavor.

Guys and gals, there's really only one good way to say how important this project is to the future historical research and collecting of S&W's: NOW (and in the future, too) is the time to put your money where your mouths have been for so long !!

What Dave, Lee and Bill said, too..


David Carroll
Life Member S&WCA # 464
S&WHF Benefactor Member

this is great, i'll be sending out my money today. this is a no-brainer guys. i have only been collecting for a short time and have learned so much about S&W and there guns. this is also about preserving the history of the company and our firearms. looking forward to the future of the S&WHF...

I'm in.

This is a project of exceptional vision & scope, and we all owe a huge debt to Ray & Sheryl Cheely for their remarkable donation of time, effort and resources to make this a reality.

I know of nothing remotely comparable in the field of historical firearms research.

Membership in the foundation is an investment in the future of gun collecting in general and S&W collecting in specific.

I support this 100%, and hope other forum members will too. -- Jim

I've done some of that kind of work, in another field, and can tell you it is worth a LOT to have someone else do all the scanning and organizing. It is a lot of very tedious work, and can be mind numbing unless you are really interested in the subject matter.

Good luck. Whatever is being charged to do this is well worth it.

Your opinions and experience may vary

rayb

I really thought this thread would get more comment or questions.
People, please realize THIS is the ONLY viable future for S&W letters.
If there are any questions, some of us will be happy to answer them.

Sounds good to me.

quote:

Originally posted by handejector:
If there are any questions, some of us will be happy to answer them.

No questions here. Check went out a few days ago.

quote:

Originally posted by merlindrb:


Membership Categories:

· Member. $100. Available at any time.
· Founding Member. $1000. Available only within our first year of
operations (prior to June 30, 2009).
· Life Member. $1000. Available at any time after June 30, 2009
· Benefactor Member. $10,000. Available at any time.

I don't understand the membership pricing. what the difference between member and Benefactor member (other than $9,900). As stated, they both can access the SWHF at any time.

I would also encourage Forum members to join in this worthy cause. Together, we can insure the success of this venture and provide for the continuation of access to the historical records vital to our interests as Smith & Wesson collectors.

Jerry

rickjames...There is no difference between the levels of membership in terms of benefits. Different membership levels are available so a person can contribute various amounts to the SWHF and be recognized for it. All memberships and donations are tax deductible.

The SWHF and its projects will play a vital role in the future of the collecting of S&W firearms and memorabilia and is worthy of any level of support a person can provide.

Bill Cross